Last Updated: March 5, 2026
Texas A&M Physics & Astronomy Outreach Programs
Texas A&M University Physics & Astronomy is committed to protecting the privacy of visitors who participate in our outreach programs and events. This privacy policy explains what information we collect, how we use it, and how it is protected.
Information We Collect
When you interact with our outreach websites or participate in one of our programs, we may collect the following information:
- First name
- Last name
- Email address
- ZIP code
This information may be collected through:
- Event RSVP forms
- Mailing list signups
- Links and/or QR code forms used during events such as the Physics & Engineering Festival
- Program registrations or giveaways connected to outreach events
If you contact us directly by email, we may also retain the information you voluntarily include in your message.
How We Use Your Information
The information you provide may be used to:
- Confirm your RSVP to events
- Send event reminders or logistical information
- Notify you about outreach announcements, program updates, and future event notifications from Texas A&M Physics & Astronomy
- Administer giveaways or event registrations
- Respond to questions or requests submitted through our websites
We use the information you provide only for communications related to Texas A&M Physics & Astronomy outreach programs.
Email Communications
Email addresses may be stored in our mailing list system and used to send outreach related announcements and event updates.
Our mailing list is managed using Brevo, a third party email delivery service that securely processes email subscriptions and messages on our behalf.
Every email sent through this system includes an unsubscribe link, allowing you to opt out of future communications at any time.
Technical Information and Server Logs
Like most websites, our servers automatically record limited technical information when visitors access our pages. This may include IP address, browser type, operating system, referring pages, and the date and time of requests. This information is used only for website administration, troubleshooting, and statistical analysis.
Sharing of Information
Texas A&M Physics & Astronomy does not sell, rent, or trade personal information to third parties.
Information collected through our outreach websites is used only for departmental outreach communications and event management.
Texas Public Information Act
Except for education records governed by the Family Educational Rights and Privacy Act (FERPA), information collected through our outreach websites, including information submitted through web forms or email communications, may be subject to the Texas Public Information Act. This means that while we do not actively share personal information, certain records may be required to be disclosed if requested under applicable law.
Education records protected under the Family Educational Rights and Privacy Act (FERPA) will not be disclosed except as permitted by law.
Data Security
We take reasonable administrative and technical measures to protect the information you provide. Access to collected information is limited to authorized personnel involved in managing outreach programs.
External Links
Our websites may contain links to other websites operated by Texas A&M University or external organizations. We are not responsible for the privacy practices of external sites.
Changes to This Policy
This privacy policy may be updated periodically to reflect changes in our outreach programs or website functionality. Updates will be posted on this page.
Contact Information
If you have questions about this privacy policy or how your information is used, please contact:
Texas A&M Physics & Astronomy Outreach
4242 TAMU
College Station, TX 77843
Email: outreach@physics.tamu.edu
Website: https://physicsfestival.tamu.edu